SharePoint - create an issue tracking list

I am trying to create an issue tracking list which takes a number of input criteria to determine the criticality of the reported issue.

The general criteria are:
  1. Time Tolerance - how long can user tolerate the issue/ downtime
  2. Functional Impact - which aspect of the business is impacted
  3. No. of Affected Users - how many users are affected
  4. Availability of Alternatives/ Workarounds
  5. User Type/ Category - who/ which group of users are affected
Based on the above input, some scoring is assigned and criticality is finally determined.

I created the following Choice columns in the list with the fields preceded with a (x) to number the choices.
  • Tolerance:  (x2)
    1. half day (5),
    2. 1 day (3),
    3. more than 1 day (1)
  • Impact:  (x5)
    1. Others (0),
    2. Sales (5),
    3. Financial (5),
    4. Reputation (8),
    5. SSO/ Email/ Network (8)
  • Affects:  (x5)
    1. Individual (1),
    2. Business Unit (3),
    3. Department (5),
    4. Site (8),
    5. Enterprise (13)
  • Workard:  (x2)
    1. Yes (1),
    2. No (3)
  • User:  (x3)
    1. CEO (21),
    2. VPs (13),
    3. Customer (8),
    4. Agent (5),
    5. Staff (3),
    6. Govt (2),
    7. Partners (1)
The Scores are then mapped to the following table:
  • 90 - Critical
  • 80 - High
  • 50 - Medium
  • 1 - Low
  • 0 - None
An additional column is created to calculate the score based on this formula:

choose(right(left([Tolerance],2),1),5,3,1)*2+
choose(right(left([Impact],2),1),0,5,5,8,8)*5+
choose(right(left([Affects],2),1),1,3,5,8,13)*5+
if([Workard] = "Yes",1,3)*2+
choose(right(left([User],2),1),21,13,8,5,3,2,1)*3

A final column is created to display the criticality value:

if([score] > 90,"Critical",
if([score] > 80,"High",
if([score] > 50,"Medium",
if([score] > 1,"Low","None"))))

Comments

Anonymous said…
Probably it may be interesting, there is ready-to-use help desk for sharepoint solution for issue tracking and trouble ticket processing:
harepoint.com/Products/HarePointHelpDesk/Default.aspx
Johannes said…
I am aware of such ready-to-use and commercial SharePoint solutions (the likes of Bamboo Solutions). This is more for those who do not need an enterprise solution or are not prepared to pay for one. Thanks anyway!

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